Frequently Asked Questions

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Organizations

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Who can use 32auctions to host online silent auctions?


Anyone can use 32auctions to host online silent auctions. The only requirement is that you agree to and follow our Terms of Use.

Are we required to have an official "organization" or a 501(c)3 status?

There is no need to be a non-profit or not-for-profit organization.

Accounts

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Do participants need to create an account to bid on items?

Anyone with a link to your online auction can view it without having an account. This is a great way to increase interest in the auction. An account is only needed in order to bid. The process is quick and very little information is required as you can see on the Create An Account page. Requiring an account for bidding makes it easy for auction administrators to identify and communicate with bidders during and after the auction.

Can participants view an auction without an account?

Participants can view an auction without an account. An account is only needed for entering bids.

What is the difference between the Coordinator and Organizer roles?

The Coordinator role allows for full access to everything the organization is involved with, including all auctions. Coordinators can edit the organization details, create new auctions, edit existing auctions, add/remove Coordinators, add a PayPal account for payment and/or donation collection, etc.

The Organizer role allows for administering one specific auction. This role does not allow editing organization details or creating new auctions for the organization. This role is great for volunteers who are willing to upload auction items, but are not responsible for decisions at the organization level.

This information is also summarized on the How It Works page.

Please see How do I invite additional auction administrators? for instructions on inviting Coordinators and Organizers to join your auction.

I forgot my password. How can I log into my account?

You can reset your password by following these steps.

How do I cancel my account?

Cancelling your account will immediately log you out of the site and prevent you from creating, accessing, and participating in auctions.

You can cancel your account from the My Account page. To view this page, log into your account, click the Account menu option, then click the My Account link.

My account is locked when I attempt to login.

As a security measure, accounts are locked for 15 minutes after there have been 3 failed login attempts. You will need to wait until the 15 minute time frame has passed before taking any additional actions on your account.

Another potential cause is the account has not been verified. When your account was first created, an email was sent which contained a link to verify your account. If you did not receive the email, or do not have the email handy, please send us a message using the Contact Us page and indicate the email address you used when registering at 32auctions.com. If we can locate the account, we will resend the verification email.

I am not receiving emails (outbid notification, bid confirmation, etc).

All 32auctions participants should receive an email when they are outbid. You will receive the outbid email only if your bid is the leading bid and then someone outbids you. You should also receive an email when you submit a bid which confirms your bid and lets you know if you are the leading bidder.

Have you received bid confirmation emails? If your email application uses a filter or spam blocker and is picking up the emails we send, you may want to check your spam folder for the emails. Also, it might be worthwhile adding noreply@32auctions.com to your address book to ensure you receive emails from us. All messages sent from the system come from that email address.

I created an account, but I didn't receive the confirmation email.

There are a couple of places to check for the email:

To ensure you receive future emails from 32auctions, please add noreply@32auctions.com to your address book. This helps prevent our emails from getting flagged as spam or junk.

If you still cannot locate the confirmation email, you may want to create an account with a different email address. Our system sends all notifications (bid confirmations, outbid notices, etc) via email. Therefore, it's important to use an email address which can receive emails from us.

Auctions

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How can I contact the auction administrator?

When you are an auction participant and logged into your 32auctions account, you will see a Contacts section displayed throughout the auction. Clicking on an auction administrator's name in this section will display their contact information.

Can I run a live auction after the online auction and prevent the winning bidder email?

Yes you can! Thanks to all the requests for this feature, we have added it to the system. You can learn more about the Live Event Package feature by reading the Features & Pricing page.

Can I use PayPal to collect payments and donations?

Absolutely! In fact, 32auctions uses PayPal exclusively. You can learn more about these features by reading the Features & Pricing page.

Is there a summary of items and leading bids during the auction?

Auction administrators can quickly see the high bidder of all items during and after the auction by looking at the Sales Summary page. The highest bidder and their contact information will be listed for each item.

How do I display auction sponsors?

Auction sponsors can only be displayed in auctions which have the Premium Donor Management upgrade. Once your auction has this upgrade, you'll see a Manage Sponsorships link in the Admin Controls menu. This allows you to select donors which provided auction sponsorship. If the donor hasn't been added to your auction yet, you'll first need to add them to the donor list by clicking the Manage Donors link in the Admin Controls menu.

Once you've added sponsorships on the Manage Sponsorships page, the Sponsored By section will display on the main auction page. Logos and website links added on the donor page will also be displayed in the Sponsored By section.

For a sponsorship example, see the Sponsored By section in the Demo Auction.

How do I invite participants to my auction?

You invite participants by sharing your custom Auction URL. To view your Auction URL, log into your auction and click the Participants Invite link found in the Admin Controls menu. This page also explains how to invite participants.

To read more about inviting participants, please see our How It Works page.

Can I lock down my auction so participants must individually request access from me?

Your auction has a 'Participant Setting' which allows you to require all participants to request access prior to joining your auction. With this setting enabled, your invitees will need to create an account or log into their account and then request access to participate in your auction. Auction administrators will receive the access request via email from which they can easily approve the request. Once a request is approved, the invitee will be joined to the auction as a participant and can enter bids.

We caution against locking down your auction to this level, unless you are doing so to restrict bidding to members of a company, organization, or specific group. As an auction administrator, you will be fielding many requests for access and may deter impulse bidding. Also, you will need to be quick with approving access requests at the end of the silent auction to give potential bidders enough time to join your auction and enter their last minute bids.

Can I restrict bidding to members of a company, organization, or specific group?

It is very easy to restrict bidding to members of a company, organization, or specific group when they have the same email domain. First, your auction needs to require all participants to request access prior to joining your auction. Then provide an email domain (everything after the @ symbol) to automatically approve anyone with a matching email address.

Here's an example of how this works. All Acme corporation employees have an email address which ends with @acme.com. To allow automatic approval for all Acme employees to bid in your auction, you would enter 'acme.com'. Anyone who doesn't have an @acme.com email address will need to request access to join.

How do I invite additional auction administrators?

You can invite people to assist with running your auction by logging into your auction and clicking on the Invite Administrators link found in the Admin Controls menu.

Please see What is the difference between the Coordinator and Organizer roles? for an explanation of the different roles.

Is there a way to have items end at different times?

How long can an auction run?

An auction must start within 6 months from the date it is created and can run for as little as 15 minutes to a maximum of 45 days. Read our How long should I run my auction? post for tips to help you choose the correct length for your auction.

How do I cancel or remove an auction?

There currently is no way to cancel/remove/hide an auction. Here are a few suggestions to help get the desired effect of canceling or closing an auction.

If your auction has not ended, you can remove unsold items by clicking the 'Remove Item' link on each auction item page. The auction will automatically close after the end date passes. To speed up this process you can edit the auction and set the end date and time to a few minutes from now.

If your auction has ended, you cannot delete or hide the auction and you also cannot remove any of the auction items. Instead, you can hide auction items so they can only be viewed by the winning bidder and the auction administrators. This allows winning bidders to view the items they won and make sure the items they receive are as advertised.

Would you mind changing the auction dates?

Good news... you have complete control over these dates from within your auction. To edit the auction dates, log into your auction and click the Edit Auction link found in the Admin Controls menu.

What is extended bidding?

Extended bidding is additional time added to the original end time of an auction. Extended bidding occurs when a bid is received on any item during the final 3 minutes of the auction. This results in the auction end time being extended by 3 minutes. This process repeats until no new bids are received during the final 3 minutes of the auction or the auction has been extended for a maximum of 30 minutes beyond the original end time. When an auction is extended, you will see Extended Bidding displayed on the auction item pages. Extended bidding is an option which the auction administrator can choose to disable.

How do I find an auction?

Auctions hosted on 32auctions are private and require a special auction url for participation. Typically, the auction url is provided in an invitation which may be sent by email, post card, flier or posted on a web site or social networking site. If you know someone who is hosting or participating in an auction on 32auctions, contact them to request the auction url.

Where is the auction participants list?

Only auction administrators can view the list of auction participants. To view the list, log into your auction and click the Participants List link found in the Admin Controls menu.

How do I change who is listed as a contact for the auction?

To change who is listed as the contact for your auction, log into your auction and click the Edit Auction link found in the Admin Controls menu and select the contacts for your auction. If you don't see the name of someone you want to have as a contact, you can invite them to be an auction administrator. Once the invitation has been accepted, you will be able to select them as a contact for the auction.

Can I use 32auctions for hosting an auction in the US, UK, Canada, Australia, etc?

We have full support for the 5 most popular currencies, including USD, GBP, EUR, CAD, and AUD. When creating your auction, you need to choose the currency to use. The currency you choose will be used for bidding and will also apply to the awesome Payment Collection and Donation Collection features if you choose to enable them.

Auction Items

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Can I add items while the auction is running?

You can add items to the auction until the auction has ended. Once the auction ends, the ability to add items will be disabled.

Can I feature items in my auction?

You can select items to feature in your auction as often as you wish prior to the auction ending. Featured items are displayed in the Featured Items table and sorted to the top of the auction items list. All non-hidden items can be featured, even items which have bids or have been sold. To feature items, log into your auction and click the Feature Items link found in the Admin Controls menu.

Can I choose the order in which items are displayed?

Items are always displayed in alphabetical order. This allows you to take a few approaches to control the order in which items are displayed.

  1. Keep them in alphabetical order.
  2. Use numbers as the first part of the auction item title. We recommend using 3 digits to ensure your items are in numerical order. For example, if you want to start your numbering with number 1, you should add 2 leading zeros so it would be 001. Number 10 would be 010. This ensures your items are in the proper order as the numbers increase, and especially if you end up having more than 99 items.
  3. If you want to bring a few items to the top of the auction items list, you can feature items in your auction.

How do I find out who won an auction item?

During and after an auction, the auction administrators can view the Sales Summary information. To view the Sales Summary information, log into your auction and click the Sales Summary link found in the Admin Controls menu. Clicking this link will bring you to a page that displays a list of the items, the winning bid amount, and the winning bidder (including their name, email, and phone number). If there is not a winning bidder, it will state that next to the item.

Who is the high bidder for an item?

Auction administrators can quickly see the high bidder of all items during and after the auction by looking at the Sales Summary page. The highest bidder and their contact information will be listed for each item.

How do I pickup and pay for the item I won?

The best thing to do is view the auction item you won. Within the item description, there is a section called Pickup/Shipping Instructions. That should explain how you can pickup and pay for your item. If you have further questions, you can contact the auction administrator.

Is there a way to remove an item after it has sold or the auction has ended?

You can hide an item after it has sold or the auction has ended. To do this, click the Hide Item link found in the Item Controls on the auction item page. Hidden items are not displayed in the auction items list. Administrators will have a Hidden Items link on the left side of the auction items list to allow for easy access to all hidden items. Administrators can also re-display a hidden item by clicking the Unhide Item link found in the Item Controls on the auction item page.

If the hidden item was sold, the winning bidder will still have access to the item. This allows them to view the item they won to ensure the item they receive is as advertised in the auction. They will also be able to pay for the item online if the auction has the Payment Collection feature.

Can I copy items from one auction to another?

Copying items between auctions is a feature available to administrators of 2 or more auctions. You will see an option for copying items on the Add A New Item page. From the Copy Auction Items page, you can select any number of items from one of your auctions and have them copied into your auction in one shot, including images.

Can I upload auction items from a spreadsheet?

We don't have a feature for bulk uploading of items from a spreadsheet. Instead, we have actually found it's best to add items to your online silent auction as they are received as opposed to keeping a spreadsheet of items offline and then trying to load them all at once. You can add items to the site as they come in and even hide them so only administrators can see them until they are ready to display. You can also add notes to each item and optionally notify the other auction administrators about your note. This eases the process of uploading all items and facilitates effective collaboration when there are multiple auction administrators.

Can I create items but not publish them for viewing until a later date?

Right after you create a new item you will see a Hide Item link in the Item Controls on the auction item page. Clicking this link will hide the item until it is ready to be published for viewing. Administrators will have a Hidden Items link on the left side of the auction items list to allow for easy access to all hidden items. When viewing the hidden items, you can click the Unhide All button to re-display all hidden items, or you can re-display a single hidden item by clicking the Unhide Item link found in the Item Controls on the auction item page.

How do I handle items which can have multiple winners?

The best way to handle this is to list each item individually. To make it easy on yourself, create the first item exactly as you’d like it to appear, including images, then duplicate it until you reach the desired number. If you’re listing Buy Now only items, like tickets, you can turn on an Advanced Setting on your auction (Edit Auction link in the Admin Controls menu) for notifying auction administrators when a Buy Now item is purchased. The notification contains a link to the item, allowing you to quickly duplicate the sold item so there are always a certain number displayed. You can also hide sold items if you feel they are cluttering up your auction.

How can I close bidding on an item before the auction ends?

You can have items end at different times by marking individual items as sold at a specific time. This will end bidding on the item and will award it to the highest bidder. You can use the subtitle or title of the item to clearly communicate when bidding will end on individual items. Check out the Demo Auction for an example of how the end date can be communicated for an item. You can also use custom categories to group items which end at the same time. That will allow your participants to view only the items which are ending at a specific time. This is especially useful if you have 'auction boards' which close down at set times.

When you want to end bidding on an item, you just need to log into the auction, view the item and click the Mark As Sold link found in the Item Controls section of the page. This link is only available on unsold items which have bids. Clicking the Mark As Sold link will sell the item to the current high bidder at the current selling price.

How do I make sure an item sells for a certain amount?

Set the starting bid as the amount you need to sell the item. This will ensure a minimum price is received before the item is sold. For example, if a donated item has a cost of $1000, you can set the starting bid amount as $1000 (or higher), ensuring the cost is covered.

Why can't I edit an auction item after it has bids on it?

The system does not allow editing an item once it has bids, including changing or removing images which are on the item. This protects bidders from having auction items changed substantially after they have placed a bid.

What you can do is duplicate the item by clicking the Duplicate Item link found in the Item Controls of the auction item page. To correct the new auction item, click the Edit Item link, make the necessary corrections, and save the new item.

You can email participants who bid on the original item to let them know the item has been re-listed and they can bid again. You can get the email addresses for the bidders by matching the bid history on the auction item with the participant list on the auction information page. Please see Where is the auction participants list?

Once you are done with the original item you can remove it from the auction by clicking the Remove Item link found in the Item Controls of the auction item page. This will remove the item along with any bids on the item.

Why can't I set a reserve price on an item?

The system use to support setting a reserve price on items. This feature was not frequently used and many times was the cause of frustration for bidders. Therefore, this feature has been removed from the system.

The purpose of a reserve price is to guarantee an item sells for a minimum amount while also allowing bidders to enter bids at a lower price. A bidder will not win an item unless their bid is at or above the reserve price. Allowing lower bids is what caused the frustration for bidders. To avoid this issue, we recommend setting the starting bid at (or above) the minimum amount you wish to sell an item.

Bidding

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Can you remove or correct my bid?

Contact the auction administrator to inform them of the issue. The auction administrator can use the Contact Us page to request support from the 32auctions team if they agree that a correction is needed. The 32auctions team requires that the auction administrator provide specific instructions for how to correct a bidding error, including a link to the item, before they will take corrective action.

What is a proxy bid?

A proxy bid is when you place a bid for the maximum amount you are willing to spend, then let the system bid for you up to that amount. For example, if an item is currently selling for $10 and you enter a proxy bid of $20, the system will automatically bid for you until the selling price goes over $20. At that point, you will be outbid and someone else will be the leading bidder.

A proxy bid is a single bid and only shows up in the bid history one time. The bid history always shows the highest amount the system has bid for the proxy bid. This may look weird in the bid history when multiple bids have been entered against a proxy bid.

Explanations are available for the bid types by clicking the help icon next to each on any auction item page.

What happens in the case where 2 bids are the same?

Anytime the system receives 2 bids that are the same, the first bid entered into the system wins. When the bid history displays 2 bids of the same amount, the bid which was placed first is a proxy bid. When someone submits a second bid of the same amount, the first bidder continues to be the winning bidder because they were first to bid that amount.

Can I turn off or modify the bid history display?

It isn't possible to turn off the bid history display, however, you can choose how the Bidder is displayed. There are three settings to choose from when editing your auction. You can display the bidder's full name, bidder name, or an anonymous version of their bidder name. To edit this setting, log into your auction and click the Edit Auction link found in the Admin Controls menu. When changing the Bid History selection in the Advanced Settings, you will see an example of what the Bidder column will display in the Bid History.

The Bidder column displays differently for auction administrators and participants. Auction administrators will see the full name of each bidder while participants will see the bidder's full name, bidder name, or an anonymous version of their bidder name, based on the Bid History auction setting. Administrators can view the participant version by clicking the "Show Participant View" link on the bid history header.

Each participant can make their bidder name as anonymous as they wish when setting up (or editing) their account via their My Account page. Each bidder name must be unique within the system and cannot be used by more than one person.

There is no place to bid. Is that because the auction hasn't started?

Correct. Once the auction has started, you will see the bidding box. You need to be logged into your account and a participant in the auction in order to see the bidding box.

Images

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I cannot upload an image.

There is only one limitation in place for uploading images to the site. The file type must be either PNG, GIF, or JPEG. This means that the file name needs to end with .png, .gif, .jpg, or .jpeg.

Can I upload images directly from the web?

Absolutely! You can upload images from anywhere on the internet! If you have the URLs for your images, enter them on the image upload page and we’ll work our magic to upload them for you. This is a convenient feature which saves you from the time consuming process of downloading images from the internet, saving them on your computer, then finding/selecting/uploading them.

Payments

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What payment processing options are available when adding the Payment Collection and/or Donation Collection features?

We currently support payment processing through PayPal. PayPal is secure and trusted and they make the payment process easy for participants and administrators. PayPal allows you to expand the payment options available to your participants by accepting major credit cards, debit cards, and PayPal accounts. This option does not require 32auctions to collect or process any credit card or banking information.

Can I collect payments in person or outside of my auction?

Using the Payment Collection feature is optional. You can leave it turned off and collect payments offline by any means available to you. We recommend stating the payment options you accept in the Pickup/Shipping Instructions of the auction as these are displayed on every auction item page and emailed to winning bidders.

Online payment collection makes it very easy for you to collect payments and opens up a variety of payment methods for winning bidders, including major credit cards, debit cards, eChecks, and PayPal accounts. All online payments are automatically tracked within your auction. Without the Payment Collection feature, you'll need to manually track payments, which you can do on the Sales Summary page.

How do I link a PayPal account to my auction?

The Payment Collection or Donation Collection feature must be turned on before you'll be able to link a PayPal account to your auction. To turn on one of these features, log into your auction, click the Upgrade Auction link on the Admin Controls bar, then click the Turn On button for the feature. Then click the "link a PayPal account" link found in the red message in the Payment Features section and follow the instructions for linking your PayPal account to your auction. Once it's all setup, you'll see a green message on the Upgrade Auction page which displays the PayPal account linked to your auction.

How do I change the PayPal account associated with my organization?

Only Coordinators of an organization can change the PayPal account. It can be changed from the Organization Information page. Just click the My Account link in the top right corner of the page, followed by clicking Manage My Organizations. Click the organization associated with the PayPal account followed by clicking the PayPal Account link. This page allows you to add or edit the PayPal account.

How do I issue a refund for a payment or donation?

Refunds need to be initiated from within the PayPal account. To do this, log into the PayPal account. Locate the payment you want to refund in the recent activity. Click the details link for the payment. Click the Issue Refund link at the bottom of the page. Continue the process from there through the PayPal pages.

How can I set up the payments and/or donations to go directly to a charity?

There are a few ways to have the proceeds from your silent auction go to a charity.

  1. You can setup the auction to use your personal PayPal account for collecting payments and donations. After all payments have been collected, you can send the proceeds to the charity.
  2. You can check with the charity and ask to use their PayPal account for having payments and/or donations sent directly to their account. When you enter the PayPal account into 32auctions, you will need to have the owner of the PayPal account verify it by clicking the link contained in the email we send to the PayPal account email address. After it is verified, your auction will be able to collect payments and/or donations.
  3. You can ask a representative of the charity to create an organization on 32auctions. They can add their PayPal account to the organization right away. Once the organization is created, they will need to create an auction for you (by entering the name of the auction and start and end date/time) and invite you to be the organizer of the auction. As the organizer, you will have the ability to completely manage the auction, but not modify the organization. You can change the auction name, date, description, add/remove items, invite participants, upgrade features, etc.

Why are participants receiving an error in PayPal when making a payment or donation?

The error could be due to a number of reasons.

If the error is "Your payment can't be completed because the receiver can't accept payments at this time", it's due to a currency issue in your auction setup. The currency chosen for your auction must match the currency on the PayPal account.

If the error is "Your payment can't be completed. Please return to the participating website and try again.", it could be due to a setting on the PayPal account. Please follow these steps to verify the account is setup properly:

  1. Log into the PayPal account.
  2. Click on "Profile".
  3. Find "Payment Receiving Preferences" under the Security and Risk Category and click on it.
  4. Change the "Block Payments for the items not sold on eBay from U.S. users who do not provide a Confirmed Address" from "Ask me" to "No" and Save.

Why am I getting errors when I try to submit a payment through PayPal?

Errors displayed on PayPal are generally caused by an account which is not verified. Please log into your PayPal account and make sure that it is verified.

Why do I receive an "Insufficient Funds" error in PayPal when attempting to make a payment or donation?

Please check your PayPal account and verify you have a credit card besides PayPal Plus associated to your account. PayPal is working on an issue with processing payments using PayPal Plus.

Why do I receive "Your payment can't be completed because the receiver can't accept payments at this time" error in PayPal when making a payment or donation?

This error occurs when the currency for the PayPal account does not match the currency used in the auction. The auction administrator will need to change the PayPal account or the auction so the currencies match.

To view and maintain the currencies in the PayPal account:
  1. Log into the PayPal account.
  2. Click on the Profile link in the menu bar.
  3. Under the Financial Information header, click the Currency Balances link.
  4. From this page, you can see the balances for each currency and configure the currencies for the account.
 

The other option is to update the currency used within the auction. To do this, log into your auction and click the Edit Auction link found in the Admin Controls menu. Select the correct currency and click the Update Auction button. Please note that it's dangerous to change the currency in a running auction. 32auctions will NOT perform a currency conversion on existing bids, starting bids, bid increments, etc.

Why am I not given the option to pay directly with a credit card?

PayPal tracks the number of times you have made payments through them without using a PayPal account. Once you've met their unpublished threshold, they will require you to create an account before allowing additional payments, regardless of what site you are trying to make your payment on, including their own Send Money page. When this happens you have 2 options.

  1. Create a PayPal account and link your credit card to it. This is PayPal's preferred option which will raise your payment limits and not cap the number of times you can make online payments. You will always be required to log into your PayPal account to make a payment using the credit card(s), bank account(s), etc linked to your PayPal account.
  2. Use a different browser and/or clear the browser cache and cookies to be presented with the option of paying directly with a credit or debit card. Once you have this option, you cannot use the credit card or email address that you've used numerous times before. If you do, PayPal will block the payment and require you to create a PayPal account before allowing the payment to go through. Instructions for clearing the browser cache can be found here: kb.iu.edu/data/ahic.html. You also need to clear the browser cookies.

Shipping & Handling

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How is the total shipping cost calculated?

Each auction item has Ship To options with 2 shipping cost amounts - Cost and With Another Item. The Cost amount is the primary shipping cost and the With Another Item amount is the discounted shipping cost. The total shipping cost is calculated for each Ship To location on an invoice as follows. The Cost amount will only be use for 1 item, the item with the highest Cost amount. All other items on an invoice will use the With Another Item amount. This allows you to take advantage of a combined shipping discount, when available.

Here are examples of how the total shipping cost is calculated.

Invoice A: 1 Teddy Bear + 1 Monkey Shirt

Invoice B: 3 Monkey Shirts

How do I offer a combined shipping discount?

When entering shipping and handling costs, you have 2 fields to enter for each ship to option - Cost and With Another Item. The Cost field is the primary shipping cost and the With Another Item field is the discounted shipping cost. The With Another Item shipping cost will only be used when more than 1 item is paid for on a single invoice. Please read How is the total shipping cost calculated? to get a complete understanding of which shipping cost is used when calculating shipping costs for an invoice.

If you don't want to offer a discounted shipping cost, enter the same amount in both fields.

Can I list different shipping costs for each item?

If the default shipping costs you set on the Shipping Settings page are not correct for an item, you can set item-specific shipping costs when adding or editing the item. Simply click the edit link next to a Ship To location to allow changing the shipping costs for that location. The new shipping costs you enter will only be applied to that item.

Ship To locations are set on the Shipping Settings page and are applied to every item in your auction. Ship To locations can be at any level you choose, but most often they are entered as countries or states/provinces/regions. The Ship To locations cannot be changed for a specific item because they apply to all items within an auction. This allows winning bidders of multiple items to choose a single Ship To location for their entire invoice.

Can I change the total shipping cost on an invoice?

Once an item is sold, you can no longer edit it to change the shipping costs. Instead, you can change the total shipping cost for the invoice. To do this, view the invoice by clicking on the bidder's name on the Sales Summary page. Then click on the Change Shipping Cost link found directly under the Ship To options. This link is only available to auction administrators if the invoice has not been paid.

Once the total shipping cost has been changed on an invoice, the winning bidder will not be able to choose a Ship To option, but they will be able to enter a shipping address. You will have the option of reverting back to the original Ship To options by clicking the Revert Shipping Cost link.

Why don't I see Shipping & Handling on items?

Shipping & Handling is an optional setting which auction administrators can choose to forgo. If the auction items don't display Shipping & Handling options, you should look at the Pickup/Shipping Instructions to determine how to receive your item(s). You can also contact the auction administrator to ask if shipping is available.

How do I enter my shipping address?

You can enter your shipping address once you've won an item in an auction which offers shipping options. When you win an item, you receive a winning bidder notification with a link to your My Items invoice page. You can also view your My Items page by logging into your account, clicking the Account menu option, then clicking the My Items Won link.

Once you choose a Ship To option which requires shipping, you will see a button for entering your shipping address. Clicking this button will take you to a form for entering a new address or choosing a previously entered address. When you are done entering your shipping address, it will be displayed on your invoice and the auction administrator will be notified.

Where is the winning bidder's shipping address?

After the winning bidder enters their shipping address, you can view it on their invoice. This makes it easy to know which items should be shipped together and where to ship them. You can view all invoices for a bidder by clicking on their name on the Sales Summary page. Each paid invoice contains the items won, the amount paid, the selected shipping option, and the shipping address (if necessary).

Premium Features

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What are your fees for premium features?

You can run auctions for completely free using our Free bundle. We never charge a commission on the total amount raised by your auction. The only fees we charge are for optional upgrades, which you can read about on the Features & Pricing page. All upgrades are applied on a per auction basis and last for the life of the auction. If you choose to accept payments and/or donations through your auction, the transaction fee only applies to payments and/or donations processed through the site. You can even pick and choose the upgrades you need using the Custom bundle on the Features & Pricing page. The total cost will update at the top of the bundle as you select upgrades.

When can I upgrade an auction?

An auction can be upgraded anytime before the auction ends.

I paid for premium features, but they have not been applied yet. Why not?

Sometimes there is a delay with PayPal processing a payment. When this occurs, 32auctions is not notified of the payment from PayPal and cannot upgrade auction features. If your premium features do not get applied after 15 minutes, please contact us.

Where can I find more information about premium features?

You can learn more about our premium features by reading the Features & Pricing page.

Live Event Package

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What is the purpose of the Live Event Package upgrade?

The Live Event Package upgrade allows you to start your silent auction online and effortlessly carry it forward to a live event auction. You can learn more about the Live Event Package by reading the Features & Pricing page.

Can I enter the final sales information after the live event and sell items to winning bidders?

Yes! With the Live Event Package, auction administrators have the ability to enter the final sales information after the live event. This allows you to sell items to any auction participant, regardless if they participated in the online auction or only attended the live event. To use this feature, go to the Sales Summary page to edit the item, enter the final selling price, and choose the winning bidder. If the winning bidder only attended the live event, you can enter their information one time and then choose them from a list of auction participants. After entering the final sales information, the Sales Summary will update to show the new price and bidder. The previous leading bidder will receive an outbid notification and the winning bidder will be notified about winning the item if they have a valid email address.

Oh, and if you've enabled the optional Payment Collection feature, and the winning bidder has a valid email address, they will be notified and can pay for their items online. This allows auction administrators to use the site to completely manage the entire auction process all the way through closing out the live event and collecting payments. It's that easy!

How do I print 2 bid sheets per sheet of paper?

If you would like smaller bid sheets, you can use Adobe Acrobat to print 2 bid sheets per sheet of paper. To do this, you should first download and save the bid sheets PDF file from the Live Event Package page (Live Event Package link in the Admin Controls menu). Open the PDF file using Adobe Acrobat and then follow our detailed instructions. If for any reason these instructions are not accurate for your version of Adobe, you can reference Adobe's instructions for printing multiple pages per sheet. You may also find that your printer properties/options may offer similar capabilities.

Download and save the PDF file. Open it in Adobe Acrobat.

Can I preview items during the online auction which are only available for bidding at the live event?

With the Live Event Package, you will see an option when adding or editing items to only allow bidding at the live event. This prevents bidding on the item during the online auction. You still need to enter a starting bid and/or buy now price which are displayed in the online auction and on the bid sheet.

Donor Management

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How can I change the donor information?

To edit a donor's information, click the Manage Donors link found in the Admin Controls menu. Find the donor you wish to edit and click the Edit link displayed next to them. Your saved changes will be visible on all auction items the donor is displayed on across all auctions for the organization, including auctions which have ended.

How can I remove a donor who is no longer associated with our organization/auction?

There are two options for removing a donor.

Deleting a donor completely removes them from the system and all auction items they are displayed on across all auctions for the organization, including auctions which have ended. To delete a donor, click the Manage Donors link in the Admin Controls menu, then click the Delete link for the donor you wish to delete. If you're deleting an active donor and they are displayed on items, you'll be presented with the option of replacing them with another donor. This is useful if you need to combine 2 donors into a single donor.

Archiving a donor removes them from the donor list, but they will remain on all auction items they are displayed on across all auctions for the organization. No data will be removed from the system. The donor will simply be moved to the Archived Donor List page and will not appear in the donor selection list when adding or editing items. To archive a donor, click the Manage Donors link in the Admin Controls menu, then click the Archive link for the donor you wish to archive.

I have multiple entries for the same donor, how can I combine them into one entry?

When deleting an active donor which is displayed on items or sponsorships, you'll be presented with the option of replacing them with another donor. The selected donor will replace the donor you're deleting on all items and sponsorships they are displayed on across all auctions for the organization, including auctions which have ended.

Example:
Result of Deleting Donor B and replacing them with Donor A:

How can I restore an archived donor?

Archived donors can be restored so they appear on the Donor List page and in the donor selection list when adding or editing items. To recover an archived donor, view the Archived Donor List page by clicking the Manage Donors link in the Admin Controls menu followed by clicking the Archived Donors link. Then click the Restore link for the archived donor you wish to restore. The donor will be moved to the Donor List page which can be viewed by clicking View Active Donors.

If you don't see an Archived Donors link at the top of the Donor List page, the organization has no archived donors.

Feature Suggestions

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I have a really cool idea for your site. How can I tell you about it?

Great! We love receiving suggestions for improving 32auctions. You can send us your ideas using the Feedback page, preferably with as many details as you can provide.

Miscellaneous

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We are concerned about our participants getting spammed.

Our site uses email to communicate with auction participants and administrators to inform them of relevant auction activity (auction starting, auction ending, bid confirmations, winning bid notifications, etc). At times, we will communicate directly with the auction administrators for other reasons related to the site, or their auction. The 32auctions team despises SPAM and will not allow junk mail to be sent from our site.

Please refer to our Privacy Policy for more information.

Do you have any public testimonials that can be shared?

We do! Click the Testimonials link found in the footer of every page.

Which web browsers do you support?

We support Internet Explorer (8, 9, 10, and 11) and recent versions of mobile browsers, Mozilla Firefox, Apple Safari, and Google Chrome.

Why are your fees so low? How do you make money?

We get this question a lot. Our fees are low because our goal is to help people raise money for their cause...period. Charging high fees does exactly the opposite by taking money from causes that need it.

We also have revenue from advertisements on our site. This revenue helps offset our expenses, allowing us to offer this free service with reasonably priced upgrades for optional features.

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